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Archive for the ‘PeopleSoft’ Category

Simple Journal

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A new Journal Entry feature in Fluid was delivered in FSCM PUM Image 29 called Simple Journal. Through configuration, this feature allows customers to restrict and control the fields displayed on the Fluid Journal page. These setting are based on the need or function of the user. It simplifies the data entry from an end-user standpoint. There is no change to the existing delivered journal processing.

The new Fluid Tile called Simple Journal:

You can view or add a new journal:

All the required information for a journal is on the left. Data entry is on the right. This includes items such as header data, currency data, dates, and adjustments, etc.

Finally, you can process the journal with the options seen in the photo below.

Additionally, if you would like more information on simplified analytics, please email me at Larry.zagata@miproconsulting.com. To read more about MIPRO Consulting, click here.

Planning to implement your ASC842/IFRS 16 lease accounting solution in 2019? PeopleSoft can help!

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Since 2019 is now upon us, some organizations have already implemented PeopleSoft Lease Administration. Some are in the final stages for go-live preparation. Some organizations have not yet started to implement a solution and are targeting 2019 to do so. The good news is that PeopleSoft has you covered regardless of your project go-live target date. The delivered cutover process lets you target your go-live date. It also provides you with the accounting entries and audit trail you need for a smooth transition.

As I have mentioned in my earlier blogs, the biggest effort for implementing the new accounting rules is identifying your lease data. For many organizations, managing leases is decentralized and is mainly focused on managing the monthly payments. Going forward that all needs to change. Leases all need to be fully documented at a central point. The underlying ROU Assets and Liabilities put on the balance sheet. This is where the challenge lies. Having the time to build your catalog of leases.

When do you plan to go live?

If your target is sometime in 2019, as I stated above, PeopleSoft can help. The integration to Asset Management and the General Ledger is all there. For obvious reasons, going live in January 2019 is easiest and the cutover and transition for the accounting entries requires the least amount of effort. Moving to the new rules requires putting assets and liabilities on the balance sheet. Regardless of when you plan to go-live to go-live, some journal entries will be required to properly reconcile the beginning balances with the new system. But please note that managing the cutover process does become a bit more complex if you target later go-live dates as each passing month just adds an additional layer that needs to be reconciled.

Implementation

Lastly, the one thing that I consider the easiest part of a PeopleSoft Lease Administration project is implementing the module. If your organization will be moving onto Lease Administration, my experience says build your new environment now. Have Lease Administration ready and waiting. Get the easiest part of the project out of the way the soonest. When your lease data is ready, your new environment will ready to go and you can avoid any further delays. I have also seen that including your accountants and users as part of the lease administration build out actually makes gathering your lease data easier. The users will have a clearer picture of the data requirements which in turn will lead to better lease data.

In closing, if you are planning to go live with PeopleSoft Lease Administration in 2019, PeopleSoft makes the process very manageable. It may not make the effort of gathering your lease data go away, but PeopleSoft will provide the accounting entries and audit trail so that you reconcile the process every step of the way.

Thank you for reading and be sure to read our other Lease Administration Blogs.

Steven Brenner, CPA
Senior Principal Consultant
MIPRO Consulting

It’s still not too late to implement PeopleSoft Lease Administration for January 1, 2019 and be ready for the new ASC 842 & IFRS 16 accounting rules!

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I would like to remind everyone that the deadline for compliance with the new ASC 842 & IFRS 16 rules is fast approaching. My headline is a bold statement, but it can hold true if you can answer yes to the following questions:

  1. Have you already identified all your leases, including the payment schedules?
  2. Do you already have your new lease accounting policies in place?
    • How will your leases be valued: Gross, Net, Triple Net and Practical Expedient?
    • Have you quantified the straight-line accounting impacts?
  3. Do you know which accounts on your balance sheet and P&L you will be using?
    • For some organizations, moving to the new standards may require setting up new accounts.

If you have answered yes to the above questions or if you are substantially on your way to completing those tasks, then you are a good candidate to begin implementing PeopleSoft Lease Administration and be live on 1/1/2019. From a business user’s perspective, those 3 questions can be 75% – 80% of the upfront effort required. Once you have that lease information in place, your project implementation team will have what they need to setup Lease Administration and have the system ready for testing with plenty of time for a 1-1-2019 go-live.

Implementation

Certainly, the timing for a 1-1-2019 go-live will be tight. Keep implementation simple and strictly focused on meeting the new accounting standards. Lease Administration has many other features for enhanced notifications, etc. By keeping your focus on the accounting entries, you will be just fine. As delivered Lease Administration provides effective internal controls. Any other features, bells, & whistles you wish to bring up should be slotted for a phase II (post go-live). This will greatly minimize any potential critical path issues.

Although my three questions above are clearly high level, they do serve as an excellent guideline. If you have already tackled these questions, then a big piece of your preparation effort has already been completed. However, if your organization has not substantially answered these questions, then beginning a new implementation for a 1-1-2019 go-live would clearly have its challenges.

In conclusion, it is still possible to begin a PeopleSoft Lease Administration project and be live on 1-1-2019. For organizations that are not ready at all, I will cover this in my next Blog “You can still go-live with PeopleSoft Lease Administration after 1-1-2019 and meet the new accounting standards”.

Thank you for reading and be sure to read our other Lease Administration Blogs.

Steven Brenner, CPA
Senior Principal Consultant
MIPRO Consulting

How to Get Rid of Stress While on a Business Trip

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Feel stressed out while traveling? You aren’t alone. Learning to get rid of stress is essential when traveling. According to a study by CWT Travel Solutions Group (CWT), the top three triggers for stress when traveling can be grouped into three main areas:

1. Lost Time. It’s difficult, or downright impossible, to get work done while traveling, especially when you have a long flight. Many day-to-day business needs pile up while you are on the road, so when you return, you will need to “catch up” on work that you missed.

2. Unforeseen Events. Just thinking about the possibility of lost or delayed luggage, a delayed flight, or a missed connection can cause extreme anxiety for most business travelers.

3. A New Routine. It’s challenging to find time to exercise or stick to a healthy diet when you are on the road, which means many business travelers sacrifice their health while traveling.

Lost baggage, poor or no internet connection, flying coach on long-haul flights and delays are the four biggest drivers of stress within those three groups. CWT surveyed 6,000 business travelers and found that people traveling for work can lose up to 6.9 hours on a trip due to stress, meaning that they used that time for neither work nor rest.

Luckily, learning to get rid of stress is easy!. Click here for Emenike Emmanuel’s top five ways to eliminate stress on a business trip.

Do you have any other unique strategies to reduce stress while traveling on business? Share with us in the comments below.

Administering Simplified Analytics

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Our previous blogs have focused on the creation of a Simplified Analytic. Now, we would like to show you how administering Simplified Analytics works and how to make them available to end users. Simplified Analytics are a great way to open up reporting to the masses. You can control the query behind the scenes. You also don’t have to worry about a poorly developed query, bad performance, or a runaway query. End users only receive access to the tables and fields allowed by the administrator. It’s a great way to release the burden of reporting from the technical team and provide self-service access to end users.

Note that Simplified Analytics can only be deployed to Fluid content. Let’s look at Procurement Operations. You can see that no enabled Simplified Analytics are found under the PO Approval Cycle Time.

Therefore, we must enable the Simplified Analytics(SA) on this page. In this example, the Purchasing Manager is looking at the time it takes to approve PO’s. Open PO’s that have not yet been approved may also be of interest. This is a perfect way to include a SA.

Everything starts with a query and pivot grid. Although not shown, we wrote a query for open PO’s and created a Pivot Grid called Simplified_Test. Once you have created the query, then you must configure the SA on the appropriate Fluid page. To do this, you will need to navigate to PeopleTools, Portal, Managed Related Content Service.

Then, click on Assign Related Content to an Application Page.

Next, click on Include Hidden Crefs. Then, you can expose the Fluid pages. Select the appropriate Fluid page. In this case, we want PO Approval Cycle Time. 

Select the appropriate page which should be a service. Select Analytic Service and the appropriate pivot grid.

Click Configure. Set your settings.

Save, and the analytic should be on the Fluid tile.

You can see the user has access to only the fields provided by the query and can then create their own simplified analytic for open PO’s.

It’s that straight forward. Of course, you can do more with security, etc., but enabling the SA is overall pretty easy.

If you would like more information on Simplified Analytics, please send an email to larry.zagata@miproconsulting.com.

Security Concerns Driving Oracle PeopleSoft Support Reinstatement Conversations

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Enterprise software is complex.  As the backbone of many organizations, it allows companies to fulfill their mission, conduct business and in the commercial sector, make a profit.  This does not come without a cost. Over the years, CIOs have embraced solutions to reduce the expense of maintaining their back office and customer effacing systems with third-party software maintenance services.

Recently one of those service providers received what might be a fatal blow from the US Courts.  Rimini Street lost another battle to Oracle, but more importantly, in court its CEO admitted that they do not apply software security patches, opening up their customers to ransomware and other forms of cyberattacks. [Forbes Article]

With Oracle officially extending their investment to improve the PeopleSoft suite of products through at least the year 2030 [Oracle Statement], the continued roll-out of new functionality, combined with Oracle’s commitment to cybersecurity, CIOs are having conversations about coming back to PeopleSoft support services from Oracle. And from our observation, Oracle seems to be in the mood to negotiate new reinstatement support services terms.

Over the past few years, it has become clear that Oracle wants to be known as a Cloud company, forging ahead with SaaS solutions. However, they still remain committed to their on-premise PeopleSoft, JD Edwards, and eBusiness Suite customers, allowing them to navigate their own journeys to the cloud at their own pace.  And for those customers who continue to leverage their investment in PeopleSoft, last we heard Oracle still has over 1,000 developers continuing to roll out new features, functionally and technology, not to mention the planning taking place for chatbot integration, machine learning, and AI.

Now more than ever, organizations are seeing a return on their PeopleSoft support services investment.  If a third-party is supporting your PeopleSoft instance, it may be time to relook at getting that support from the source, Oracle.

For more information or if you have questions, feel free to contact me at Jeff.Micallef@MIPROConsulting.com.

PeopleTools 8.57

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On September 21, 2018, PeopleSoft released PeopleTools 8.57. It marked the first time a release was generally available in the Cloud before on-premise environments. Using the Cloud Manager, customers may subscribe to the PeopleTools 8.57 channel to automatically download the release in addition to available PeopleTools patches.

Based on the 8.57 release notes, the following toolset enhancements are likely to be my favorites:

Fluid Page Preview

In the Application Designer, you can now use the View in Browser feature to preview Fluid pages. This enables you to quickly ascertain the relative positioning of page controls at design time. With Fluid Page Preview, you have the option to:

  • View related content drop zones.
  • Apply additional page-specific style sheets.

This enhancement also allows you to preview Classic pages as Classic Plus.

Configurable Drop Zones

Configurable Drop Zones allow you to add fields to delivered Fluid pages without customizing the component or Fluid page definition. At design time, a placeholder subpage stub (PT_ERCSUBPAGE_STUB) is inserted into a related content group box on the Fluid page definition. Typically, PeopleSoft application teams have already added one or more Configurable Drop Zones to the delivered, customer-extendable Fluid pages. Next, you will need to create subpage definitions and associate your subpages to one or more Drop Zones. Finally, during the component build process runtime, the configured subpage dynamically replaces the subpage stub. The component buffer now contains the records and fields defined on your subpage along with those from the main page definition. Since you own and manage the contents of your subpage definition, any changes delivered later by Oracle will not be included in a compare report.

Personalized Analytic Notifications

Personalized Analytic Notifications leverages the existing analytic framework based on queries and pivot grids. From 8.57, an end-user can define distinct boundaries and ranges as thresholds. A threshold can be any type of value. For example, it can be an amount which exceeds, a time limit which elapses, or a quantity which dips below a specified level. The pivot grid administrator sets the type of notification for specific users or roles. Once a threshold is reached, an email or push notification is sent to authorized users. Previously, users navigated the user interface and selected the data and actions to work on. The Personalized Analytic Notifications enhancement changes that process by notifying users when conditions require their attention.

Related Content Analytics

The Unified Related Content Analytics pane combines related information and analytics found previously under the My Analytics tab. The panel is visible on the right side of the Application page. PeopleSoft administrators should enable analytics on the page to make the Add Analytics button visible. Click the Add Analytics button to launch the Create Analytics Wizard. Click the Personalize Related Information button to delete existing analytics and display analytics as tiles or links. You can also show or hide analytics or related information from the Personalize dialog box.

From PeopleTools 8.57, you can save an analytic on a NavBar and on a Fluid dashboard in addition to a homepage. You can also select the size of the tile for homepages and dashboards.

There are many more features in Tools 8.57, but from the end user experience perspective, these enhancements immediately generate value. If you would like more information on Tools 8.57, please contact me at larry.zagata@miproconsulting.com.

My Team Manager Self Service Instructional Video

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Last week, we published a blog on My Team Manager Self Service. To watch a short 6-minute step-by-step instructional My Team video further outlining this Tile, click on the link https://youtu.be/IsGfVKCbdnU or photo below:

My Team Video

Additionally, if you would like more information on Fluid, related actions, or simplified analytics, please email me at Larry.zagata@miproconsulting.com. To read more about MIPRO Consulting, click here.

My Team Manager Self Service

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Previously, we’ve published written and video blogs regarding Fluid and Classic features such as simplified analytics, related content, and related actions. To improve efficiency and the overall user experience, the My Team Manager Self Service tile (see photo below) now houses all these features in one location. As always, the user can configure the delivered Manager Self Service homepage.

When we drill into the tile, the user’s team is presented in a Fluid format. Immediately, we notice related actions and some analytics.

Available related actions allow us to perform the most common employee functions regarding compensation, performance, development, etc. Previously, users had to navigate back to many of these activities to execute the function. This is a perfect example of efficiency: saving clicks and time.

On the analytics side, you can see available related information such as performance vs. comparable, current salary analysis, etc.

Of course, these are also configurable. You can also show or hide available related information.

Under the My Analytics tab, the user can add some simplified analytics.

Available options include current headcount and headcount management. You can also create multiple analytics.

In summary, the My Team Manager Self Service improves efficiency and the overall user experience by housing features such as Fluid, related actions, related content, and simplified analytics in one location.

If you would like more information on Fluid, related actions, or simplified analytics, please email me at Larry.zagata@miproconsulting.com. To read more about MIPRO Consulting, click here.